Associate Director of Teacher Certification and Educational Studies
Hobart William Smith Colleges

Location: Geneva, NY
Open Date: Oct 20, 2025

Description
SUMMARY:

The Associate Director of Teacher Certification & Educational Studies is primarily responsible for administrating undergraduate and graduate P-12 teacher certification programs (currently in Art, Childhood Education, Students with Disabilities, Teachers of English to Speakers of Other Languages, and 10 subjects in Adolescent Education), in coordination with the Director of the Teacher Education Program (TEP) and other members of the Educational Studies Department. Responsibilities include using software management tools for record-keeping and data management; and monitoring, analyzing, and reporting to maintain ongoing accreditation and program registration with New York State Education Department (NYSED), US Department of Education (USDOE), and national teacher accreditation entities (e.g., AAQEP).

The position also includes identifying, coordinating, and overseeing early field and student teaching classroom placements through networking and coordinating with regional school administrators and teachers; and supporting TEP students and alum as they navigate state teacher certification processes.

Additional responsibilities include administrative tasks: compiling, organizing, and maintaining records and materials related to department budget and expenditures, department meetings, program accreditation and curriculum reviews, grants, and other areas of departmental work.

The role serves as the department's first point of contact for students, alums, and the HWS community as well as for off-campus inquiries and visitors.

RESPONSIBILITIES:



Teacher Certification & Data Management Responsibilities

Serve as an official liaison regarding NYS teacher certification.

Maintain up-to-date TEP student records and complete audits of TEP requirements.

Process recommendations to NYSED for teacher certification upon students' successful program completion and graduation.

Assist students and alumni with teacher licensure processes, taking NYSTCE exams, and navigating in-state and out-of-state certification.

Prepare and file annual reports (e.g., NYSED, Title II, AAQEP) and participate in the preparation of program reviews, accreditation analyses and reports, and other program documentation.

Monitor and report to Department about certification requirements and regulations, and other information of note from NYSED, AAQEP, CICU, etc., and help Department respond to changing certifications requirements and regulations, where needed.

Teaching Placement Responsibilities

Identify placement needs, contact regional schools for TEP students each semester.

Ensure the completion of placement pre-requisites and maintain field experience attendance and performance records.

Distribute teaching placement information to along with logistical information

Work with HWS legal counsel, TEP Director, and school partners, to oversee the development and maintenance of Memorandum of Understandings (MOU) with school partners.

Review placement materials and make determinations about whether placements meet TEP requirements.

Other Responsibilities:

Budget management, including purchasing and account reconciliation

Record keeping

Effective use of various software, including PeopleSoft, Baseline, Outlook, Word, Excel, 25Live Scheduler, Slate, and teacher certification management programs

Building management

Scheduling

Student employee hiring and supervision

Other duties as assigned

OTHER INFORMATION:

This is a full-time, 10 or 12-month, benefits-eligible, salaried exempt position with benefits, including vacation; paid holidays; sick time and personal days; medical, dental, and vision insurances; long-term disability coverage; life insurance; employee and dependent tuition benefit programs and retirement benefits. Typical campus hours of work are 8:30 a.m. to 5:00 p.m., although some program activities take place before and after the typical workday. This position description is not all-inclusive; other responsibilities may be assigned as needed. Annual salary range is $61,000 - $65,000 for the 12-month position (salary is prorated for 10-month position).



Qualifications
QUALIFICATIONS:

Required:

A bachelor's degree in teaching, education, data management, program administration or a related field with at least three years' experience in a related capacity, and strong interpersonal, administrative and technological skills. Ability to organize, multitask, and manage and set priorities with independent judgment.

Preferred:

Experience with programmatic data management, accreditation and assessment, and information analytics a strong plus. Experience working in a teacher education program or P-12 educational setting is preferred.

About HWS

A liberal arts and sciences institution, Hobart and William Smith is known for consistent success in preparing students for meaningful lives and fulfilling careers through an outcomes-based focus on their futures. Our nationally ranked faculty are accessible teachers and scholars known for the impact of their research and distinguished by the depth of their mentorship. World challenges are studied in the classroom where critical thinking, problem-solving, and communication skills are honed. In the field, knowledge turns into discovery. In office hours, plans are carefully crafted to tie interests and talents to an academic path that motivates beyond graduation.

Our location in the heart of the Finger Lakes allows faculty, staff and students to live and work collaboratively on the banks of a resource-rich lake. Student-athletes play for 30 varsity teams boasting 24 national titles, including the 2023 and 2024 NCAA DIII Men's Ice Hockey Championships. With three graduate programs, students can build on their undergraduate degree with a Master of Arts in Higher Education Leadership, Master of Arts in Teaching, or a Master of Science in Management. Together, the experiences and mentorship at HWS prepare students to lead lives of consequence.


Application Instructions


For more information and to apply, visit https://apply.interfolio.com/176228

The Colleges are an equal employment opportunity employer and prohibit discrimination and harassment in their programs and activities against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), color, religion, creed, national origin, ancestry, sex (including pregnancy, childbirth, or related medical conditions), gender, gender identity or expression, age, sexual orientation, physical or mental disability, citizenship, genetic information or predisposing genetic characteristics, marital status, familial status, domestic violence victim status, caregiver status, military status, including past, current, or prospective service in the uniformed services, social class, or any other category or characteristic protected by applicable law.






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About Hobart and William Smith Colleges

Hobart and William Smith Colleges are a future-focused liberal arts and sciences institution led by a faculty of accessible teacher/scholars known for the impact of their research and distinguished by the depth of their mentorship. Founded as two institutions - Hobart for men and William Smith for women - today's Colleges enjoy the exponential benefits of shared resources and combined spirit. Both maintain their own traditions, deans and athletic programs but together share a single administration, faculty, campus and curriculum. Located in Geneva, N.Y., a small, diverse city in the Finger Lakes Region of New York, the Colleges have an enrollment of approximately 1,800 students, and offer undergraduate, pre-professional and graduate programs. Students complement broad, interdisciplinary study with hands-on learning experiences made possible by a constellation of centers for experience, action and thought.

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