Members to NAGC can receive three publications -- Parenting for Gifted Children, Teaching for High Potential, and the academic journal, Gifted Child Quarterly. All are available through the mail and online.
This position serves as Department Graduate Studies Administrative Coordinator, support for purchasing and travel processing, and lead academic support for Banner related needs for the faculty, staff, students within the department.
Coordinator for Department Graduate Studies: Responsible for management of graduate student applications: Compile/retrieve applications from the admission system; review files for completion; coordinate review process for approval within the department. Disseminate admission decision for each student. Team lead for assisting department faculty/students with course schedules, registrations, drop/add classes, updating faculty advisors, student profiles, or other issues utilizing Banner, ARGOS, AdAstra, and other resources. Primary department contact for students/ prospective students for information related to department programs, admission process, graduation information and other inquiries. Coordinate the process for submission of graduate student forms through the department to the Graduate School: assist faculty and students with documents related to the student's program, progress, dissertation, and defense; track admission to candidacy forms and pass/fail forms for the department to ensure compliance with university requirements and deadlines. Assist with arrangements and announcements for student defenses. Responsible for gathering/compiling and entering faculty, student and program statistics/information into spreadsheets, databases or other reporting software. Prepare reports as needed. Assist department head, graduate and undergraduate curricular committee representatives with the compilation, drafting, and submission of curricular changes for graduate and undergraduate programs. Attend meetings related to graduate studies in the department, college, and campus.
FINANCIAL: Under the direction of the team lead, will be responsible for purchasing and receiving goods in accordance with fiscal policy and general accepted accounting principles. Reconcile procurement card statements. Review invoices, receipts, and petty cash reimbursement requests to ensure proper documentation of the expense and process for reimbursement/payment. Process new vendor paperwork or update vendor information. Enter invoices, petty cash reimbursements and transfer vouchers in IRIS. Primary department designee for receipting, entering cash deposits. Under the direction of the team lead, responsible for travel processing: enter travel requests, guest traveler requests, travel expense reimbursements in IRIS following department and university guidelines and policies. Assist with monitoring and tracking expenses for various funds for faculty/department to ensure fund use in compliance with policy.
Academic and Administrative Support: Coordinate timetable changes for assigned program area/faculty - compile, prepare, and submit the changes in proper format to the department office each semester. Assist the Reading Center Director/faculty with tracking, organizing, and replacing materials for the Reading Center Library, Professional Library, and Children's Choice Library. Contact person for coordinating the use and scheduling (in AdAstra) of the Reading Center Library for meetings and classes. Create, edit, finalize documents; compile information/data for reports and planning purposes. Responsible for maintaining, safeguarding, and storing documents, information, and files in accordance with policy. Responsible for coordinating/placing orders for supplies, textbook orders, books/research materials, classroom supplies for the team. Assist with the coordination, planning, scheduling, and arranging for events such as workshops, ceremonies, meetings, projects, etc. for the team and the department.
Internal Number: 173167
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